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For document operations at physical commodity trading houses

Find the discrepancy before the bank does.

Checking bills of lading, letters of credit, invoices and certificates by hand is slow, and one missed mismatch means a rejected presentation, delayed payment and fees on every cargo. SortiDoc reads each document as it arrives, checks it against the L/C, the trade and every other document, and shows your team only what needs a decision.

Request a demo What it checks
Documents
B/L, L/C and amendments, invoices, quality, quantity and origin certificates, vessel certificates
How they arrive
Forward to a per-trade email address, upload, or connect SharePoint, Outlook or Google Drive
Who decides
Your team. Nothing is auto-approved, and every approval is recorded against the person who made it

Findings · one coal cargo

Illustrative example
BLOCKING
Invoice exceeds L/C amount
Drawing is above the L/C amount plus its +2% tolerance (USD 5,610,000).
Commercial invoice USD 5,642,700
Letter of credit USD 5,500,000 (+2%)
BLOCKING
Shipped after latest shipment date
On-board date is later than field 44C of the L/C.
Bill of lading 06 APR 2026
Letter of credit 260404
SANCTIONS
Notify party matches a watchlist entry
Named only on the B/L, so it was never screened as a counterparty.
Bill of lading notify party
WARNING
Shipped quantity differs between documents
Bill of lading 52,140.000 MT
Draft survey 51,870.250 MT
Same value written differently (“TROMP - HAND” vs “Tromp - Hand”, 260404 vs 2026-04-04) is not flagged.

What it checks

Every finding names the documents, the values found on each and the rule it broke, so a reviewer can decide in seconds.

Cross-document discrepancy detection

Compares the same field across every document on a trade and against the trade record itself.

  • Quantity across invoice, B/L, certificates and draft survey
  • Vessel, load and discharge ports, Incoterms, buyer and seller
  • Quality results against the contract specification
  • Dates in any format; ignores case and spacing differences

Sanctions screening

Screens every party and vessel named on any document, not only the counterparties you registered.

  • Shipper, consignee, notify party, buyer, seller
  • L/C beneficiary and applicant
  • Vessel names, checked as vessels, not as companies
  • One finding per name, listing every document it appears on

L/C checking

Reads the L/C and its amendments, then checks the documents you will present against the latest terms.

  • Drawing amount against the L/C amount and its tolerance
  • Latest shipment date, expiry and presentation period
  • Beneficiary and applicant against the documents
  • Amendment chains: always checks the latest version

Request a demo

We reply within one working day.

  1. 30-minute call. Your document flow, which checks cost you the most time today, and where discrepancies come from.
  2. Run it on your documents. Send a recent trade's set, redacted if you prefer, and see the findings it produces.
  3. Pilot on live trades. Forward documents as they arrive; your team reviews findings alongside its current process.